Grant Definitions

Addendum – a written clarification or revision to this RFA, issued by TCDD

(Agency) Authorizing Official – individual who has been authorized by the applicant organization to obligate the organization in a legally binding contractual agreement

Apparent Awardee – an organization that has been selected to receive a Grant Award through its response to this RFA but does not yet have a finalized grant agreement

Allocation (of costs) – the process of assigning a cost to one or more business units or cost centers based on their appropriate share of such cost in reasonable proportion to the benefit provided to each

Applicant – the entity responding to this RFA

Application – the complete set of forms, documents, and attachments the Applicant completes and submits in response to this RFA

Award – funds provided to a grant recipient to carry out an approved program or Project (based on an approved Application). May also be referred to as “Grant” or “Grant Award”

Assurance – a written statement by an Applicant, included with the Application, indicating that it will abide by specific requirements if a grant is awarded

Budget – the financial plan for carrying out a proposed Project; the Applicant provides a proposed budget, which includes both federal awarded funds and match, as part of its response to this RFA. May also be referred to as “Project Budget”

Cost Reimbursement – a method of funding wherein a Grantee organization must initially pay for Project activities with its own funds. TCDD then issues reimbursement payments to the Grantee on a scheduled basis for reported actual cash disbursement supported by adequate documentation

Continuation Funding – an extension or renewal of existing Project funding for one or more additional budget periods that would otherwise expire

Federal Fiscal Year – the accounting period for the federal government which begins on October 1 and ends on September 30 of the following year. For example, FY 2020 is between October 1, 2019 and September 30, 2020

Grant – a financial award provided to a Successful Applicant as a result of its response to an RFA. May also be referred to as “Award” or “Grant Award”

Grantee – the recipient of a Grant Award

Indirect Cost – a business expense not readily identified with a Project activity but necessary for an organization’s general operations and activities

Key Personnel – individuals who contribute to the programmatic development or execution of a Project in a substantive, measurable way, whether or not they receive salaries or compensation under the grant

Match – share of costs the Applicant and/or Partners must contribute to accomplish the purposes of the grant and proposed Project.  Cash match includes funds contributed by the Applicant, contributed by Partner Organizations, or donations from third parties. In-kind match includes the value of personnel, volunteer time, goods, services, direct costs, and indirect costs.  All match, both cash and in-kind, can only come from non-federal sources. May also be referred to as “Cost Share”

Outcome – measures showing benefits as a result of Project activities, such as positive changes to knowledge, skills, and/or behaviors

Output – counts or percentages that show the amount of activities delivered

Partner Organization – a collaborative member that helps implement the proposed Project and is not the Applicant.  May also be referred to as “Partner”

Project – an organized activity or series of tasks with a well-defined purpose to achieve a specific goal or outcome. During the application period and before the Grant Award is made, a Project may also be referred to as “Proposed Project”

Successful Applicant – an organization receiving a Grant Award as a result of its response to this RFA. May also be referred to as “Awarded Applicant” or “Grantee”

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