Minutes — August 2020 Executive Committee Meeting

Council and Committee Meetings

Attendance

  • Committee Members Present
  • Mary Durheim, Council Chair
  • Kimberly Blackmon
  • Gladys Cortez
  • Andrew Crim
  • Lora Taylor
  • Council Members Present

  • Paul Cardarella
  • Randell Resneder
  • Eric Shahid
  • John Thomas
  • Guests Present

  • Laura Marquez 
  • Jolene Sanders-Foster
  • Regional Coordinators Present

  • Morgan Bradley
  • Rosa Guel
  • Skyler Mueller
  • Anthony Ross
  • Shelby Vaughn
  • Richard Williams
  • Staff Present

  • Beth Stalvey, Executive Director
  • Martha Cantu
  • Scott Daigle
  • Robert Garcia
  • Lauren Gerken
  • Sabrina Gonzalez
  • Genessee Klemm
  • Linda Logan
  • Evan Marczynski
  • Sylvia Medina
  • Richard Rendon
  • Mary Rochford
  • Joshua Ryf
  • Koren Vogel
  • Rosalin Willis
  •  

Call to Order

Pursuant to the Governor’s March 16, 2020 suspension of certain provisions of the Texas Open Meetings Act, the Executive Committee of the Texas Council for Developmental Disabilities met virtually using the Zoom platform on Tuesday, August 4, 2020. Council Chair Mary Durheim called the meeting to order at 3:02 PM. A quorum was present.

  1. Introductions
    Committee members, staff and guests were introduced.
  1. Public Comments
    No public comments were offered.
  1. Consideration of Minutes
    The minutes were reviewed, and no additions or corrections were noted.

    MOTION: To approve the minutes of the May 6, 2020, Executive Committee meeting as presented.
    MADE BY: Lora Taylor
    SECOND: Andrew Crim
    The motion passed unanimously.

  1. TCDD Quarterly Financial Report
    Operations Director Martha Cantu reviewed the FY 2020 TCDD Administrative and Expense budget as well as the Summary of Funds for FY 2018 – FY 2021 and discussed the projected balances for FY 2019 – FY 2021 with FY 2021 projected at the same funding amount as FY 2020. She also noted that TCDD is expecting to receive additional FY 2020 funds from the Administration on Community Living. The Committee reviewed the status of current grantees and the stipends which have been funded for the fiscal year, noting no stipends were awarded during the past quarter due to the COVID-19 pandemic.
  1. TCDD FY 2021 Operating Expense Budget
    Operations Director Cantu next presented the proposed Operating Expense budget for FY 2021 in the amount of $2,426,755. She explained the variances from FY 2020 for an overall decrease of $149,002.

    MOTION: To recommend Council approval of the FY 2021 Operating Expense budget in the amount of $2,426,755.
    MADE BY: Andrew Crim
    SECOND: Lora Taylor
    The motion passed unanimously.

  1. Budget Revision – Special Olympics Health and Wellness
    Grants Management Director Rosalin Willis reminded Committee members of the continuation grant funding awarded to Special Olympics Texas in the amount of $160,851 during the May 2020 meeting. She explained that the grantee intended to request funding of up to $200,000 which is the maximum amount allowed in the original award of the project. This discrepancy was attributed to an error by staff no longer affiliated with the project. The almost $40,000 increase is greater than the amount that can be authorized by the Council Chair and therefore needs Committee approval.

    MOTION: To recommend Council approval of an external contract for the facilitation of disability training programs.
    MADE BY: Andrew Crim
    SECOND: Gladys Cortez
    The motion passed unanimously.

  1. Continuation Grant Awards
    Chair Durheim read a statement regarding Conflict of Interest prior to the consideration of funding for grant projects, reminding members, staff, and guests to excuse themselves from the conversation if a conflict of interest exists.

    Grants Management Director Rosalin Willis presented executive summaries for 12 projects to be considered for continuation grant funding.

    MOTION: To approve up to $122,540 in continuation grant funding to Mounting Horizons for the fourth year of a five-year Youth Leadership Development project.
    MADE BY: Lora Taylor
    SECOND: Gladys Cortez
    The motion passed unanimously.

    MOTION: To approve up to $125,000 in continuation grant funding to SAFE Alliance for the fourth year of a five-year Youth Leadership Development project.
    MADE BY: Andrew Crim
    SECOND: Lora Taylor
    The motion passed unanimously.

    MOTION: To approve up to $150,000 in continuation grant funding to the Arc of Texas for the second year of a five-year Advanced Leadership Training for Professionals project.
    MADE BY: Lora Taylor
    SECOND: Gladys Cortez
    The motion passed unanimously.

    MOTION: To not approve continuation grant funding to Hill Country MHDD for the New Initiatives – People Empowering People project.
    MADE BY: Andrew Crim
    SECOND: Gladys Cortez
    The motion passed unanimously.

    MOTION: To approve up to $100,000 in continuation grant funding to Literacy United for the second year of a four-year New Initiatives – Reading for All project.
    MADE BY: Lora Taylor
    SECOND:
    Andrew Crim
    The motion passed unanimously.

    MOTION: To approve up to $95,000 in continuation grant funding to Texas Parent to Parent for the second year of a four-year New Initiatives – Transition Center project.
    MADE BY: Kimberly Blackmon
    SECOND: Lora Taylor
    The motion passed unanimously.

    MOTION: To approve up to $100,000 in continuation grant funding to Texas Tech University for the second year of a three-year Sexual Health Education project.
    MADE BY: Andrew Crim
    S
    ECOND: Kimberly Blackmon
    The motion passed unanimously.

    MOTION: To approve up to $150,000 in continuation grant funding to Texas Tech University for the second year of a five-year Advanced Leadership for Professionals project.
    MADE BY: Lora Taylor
    SECOND: Andrew Crim
    The motion passed unanimously.

    MOTION: To approve up to $75,000 in continuation grant funding to Easterseals of Central Texas for the fifth and final year of a Leadership Development and Advocacy Training project.
    MADE BY: Lora Taylor
    SECOND: Gladys Cortez
    The motion passed unanimously.

    MOTION: To approve up to $75,000 in continuation grant funding to Family to Family Network for the fifth and final year of a Leadership Development and Advocacy Training project.
    MADE BY: Gladys Cortez
    SECOND: Kimberly Blackmon
    The motion passed unanimously.

    MOTION: To approve up to $75,000 in continuation grant funding to Paso del Norte Children’s Development Center for the fifth and final year of a Leadership Development and Advocacy Training project.
    MADE BY: Andrew Crim
    SECOND: 
    Gladys Cortez
    The motion passed unanimously.

    MOTION: To not approve continuation grant funding to University of Texas for the Texas Sibling Network.
    MADE BY: Gladys Cortez
    SECOND: Andrew Crim
    The motion passed unanimously.

  1. New Grant Awards
    New grant funding was first considered for a Sexual Assault Prevention and Response project. The goal of this project is to reduce the number of individuals with intellectual and developmental disabilities (I/DD) who are victims of sexual assault through education on identifying and reporting instances of assault as well as providing appropriate supports for survivors. Public Policy Director Scott Daigle reminded members that the Council approved funding for up to five projects of up to $150,000 per year for up to five years per project and that funding for one project was awarded to the University of Massachusetts INDEX Program, Eunice Kennedy Shriver Center during the May 2020 meeting. Two applications were presented for consideration from the SAFE Alliance and from West Central Texas Council of Governments.

    MOTION: To approve up to $149,052 per year for up to five years to the SAFE Alliance for a Sexual Assault Prevention and Response project.
    MADE BY: Andrew Crim
    SECOND: Lora Taylor
    The motion passed unanimously.

    MOTION: To approve up to $128,300 per year for up to five years to the West Central Texas Council of Governments for a Sexual Assault Prevention and Response project.
    MADE BY: Andrew Crim
    SECOND: Lora Taylor
    The motion passed unanimously.

    Communications Director Joshua Ryf next presented applications for Leadership Development and Advocacy Training by a Local Self-Advocacy Organization. This project would put self-advocates in leadership positions to develop training projects that are by and for self-advocates. Eligible applicants were limited to local self-advocacy groups, however, applicants that did not have the capacity to receive funds could partner with organizations that could perform fiscal and administrative functions. The funding amount was open-ended based on the activities proposed. Seven applications were received but four did not meet the intent of the project. Applications were considered from Gulf Coast Self-Advocates and Imagine Enterprises; El Paso del Norte Youth Leadership Forum and Children’s Disabilities Information Coalition; and Chrysalis Spectrum Foundation in partnership with Chrysalis Spectrum, LLC.

    MOTION: To not award funding to Chrysalis Spectrum Foundation in partnership with Chrysalis Spectrum, LLC.
    MADE BY: Andrew Crim
    SECOND: Lora Taylor
    The motion passed unanimously.

    MOTION: To not award funding to Gulf Coast Self-Advocates and Imagine Enterprises.
    MADE BY: Andrew Crim
    SECOND: Kimberly Blackmon
    The motion passed unanimously.

    MOTION: To approve up to $84,696 for the first year of a five-year Leadership Development and Advocacy Training by a Local Self-Advocacy Organization project to El Paso del Norte Youth Leadership Forum and Children’s Disabilities Information Coalition.
    MADE BY: Lora Taylor
    SECOND: Andrew Crim
    The motion passed unanimously.

    Daigle next discussed the second posting of the Journalism Fellows Request for Applications. He reviewed the goals of this project for TCDD to engage media entities to hire and provide support for Fellows who will focus on and publish articles on disability-related issues in Texas. Daigle noted that one application was received from Art Spark Texas but was not recommended for funding by the peer review panel or staff as the organization is not a media entity. The Committee discussed the value of a project of this nature and agreed that it should be further discussed in the Public Policy Committee where the project idea originated.

    MOTION: To not approve funding to Art Spark Texas for the Journalism Fellow project.
    MADE BY: Andrew Crim
    SECOND: Gladys Cortez
    The motion passed unanimously.

  1. Peer Review Panel Members
    Communications Director Ryf discussed one application to join the pool of peer review panel members.

    MOTION: To approve one individual to the pool of peer review panel members.
    MADE BY: Andrew Crim
    SECOND: Lora Taylor
    The motion passed unanimously.

  1. Grants Activities Reports
    Grants Management Director Willis discussed the Independent Audit Status Report noting that there was one desk review completed during the quarter and no concerns were noted. She next reviewed the Risk Assessment Report including some revisions to the format of the report and to note that two new projects were added but that Opportunities, Inc. will be removed as funding for the My Day, My Way project was declined. Willis also reviewed a new report that highlights projects that began and ended during the previous quarter as well projects that are in the final year of funding. This report also includes projects that have requested a budget extension due to COVID-19.
  1. Memorandum of Understanding with Texas Education Agency
    Executive Director Stalvey reviewed minor changes to the FY 2021 Memorandum of Understanding with Texas Education Agency.

    MOTION: To recommend Council approval of the FY 2021 Memorandum of Understanding with Texas Education Agency.
    MADE BY: Lora Taylor
    SECOND: Gladys Cortez
    The motion passed unanimously.

  1. Chair’s Report
    Chair Durheim did not have report items.
  1. Executive Director’s Report
    Executive Director Stalvey deferred her report items to the Council meeting.
  1. Conflict of Interest Disclosure
    Review of Conflict of Interest disclosures was deferred to the Council Meeting.
  1. Other Updates
    The next scheduled Executive Committee meeting will be held in during final week of October 2020 with an exact date to be determined.
  1. Executive Session: Annual Review of Executive Director
    Chair Durheim announced: The Executive Committee of the Texas Council for Developmental Disabilities will meet in closed session pursuant to Section 551.074 of Government Code related to Personnel Matters. A quorum of the Committee is present. The time is now 6:34 PM on August 4, 2020.

    Executive Committee members conducted this meeting by audio conference call with only Committee members present.

    Durheim and all other members returned to the Zoom platform. She then reported: The time is now 6:58 PM on August 4, 2020. The Executive Committee did not take any action during its closed meeting discussion on personnel matters.

Adjourn

Chair Durheim adjourned the Executive Committee at 6:58 PM.