Minutes — August 2020 Council Committee Meeting

Council and Committee Meetings

Attendance

  • Committee Members Present
  • Mary Durheim, Chair
  • Hunter Adkins
  • Kimberly Blackmon
  • Ronnie Browning
  • Gladys Cortez
  • Kristen Cox
  • Maverick Crawford
  • Andrew Crim
  • Mary Faithfull, DRTX
  • Jennifer Hines, TWC
  • Scott McAvoy
  • Meagan Orsag, A&M-CDD
  • Michael Peace
  • Justin Porter, TEA
  • Randell Resneder
  • Holly Riley, HHSC/Older Americans Act
  • Eric Shahid
  • Robert Schier III
  • Molly Spratt
  • Toby Summers
  • Lora Taylor
  • John Thomas
  • Kim Torres
  • Audrey Young, DSHS/Maternal Child Health
  • Dana Williamson, HHSC/Medicaid
  • Nina Zuna, TCDS
  • Members Absent
  • Paul Cardarella
  • Guests Present
  • Ricardo Atkinson
  • Joey Gidseg
  • Dan Graves
  • Laura Marquez
  • Lauren Rangel
  • Jolene Sanders-Foster
  • Kami Shahid
  • Amy Sharp, TCDS
  • Regional Coordinators Present
  • Morgan Bradley
  • Rosa Guel
  • Skyler Mueller
  • Anthony Ross
  • Shelby Vaughn
  • Richard Williams
  • Staff Present

  • Beth Stalvey, Executive Director
  • Martha Cantu
  • Scott Daigle
  • Robert Garcia
  • Lauren Gerken
  • Sabrina Gonzalez
  • Genessee Klemm
  • Linda Logan
  • Evan Marczynski
  • Sylvia Medina
  • Richard Rendon
  • Mary Rochford
  • Joshua Ryf
  • Koren Vogel
  • Rosalin Willis
  •  

Call to Order

Pursuant to the Governor’s March 16, 2020 suspension of certain provisions of the Texas Open Meetings Act, the Texas Council for Developmental Disabilities met virtually using the Zoom platform on Friday, August 7, 2020. Council Chair Mary Durheim called the meeting to order at 9:36 AM. A quorum was present. Durheim asked Vice-Chair Andrew Crim to facilitate the meeting.

  1. Introductions
    Council members, staff and guests were introduced.
  1. Public Comments
    No public comments were offered.
  1. Consent Items
    Chair Durheim reviewed consent items including the minutes from the May 7, 2020, Council meeting and the excused absence of Paul Cardarella. 

    MOTION: To approve the minutes of the May 7, 2020, Council meeting and the excused absence of Paul Cardarella.
    MADE BY: Robert Schier III
    SECOND: John Thomas
    The motion passed unanimously.

  1. Chair and Executive Director’s Report
  2. Executive Director Beth Stalvey reported on agency activities during the past quarter including Community Conversations that provided public input for the FY 2022 – FY 2026 State Plan development, applications received for various Request for Applications (RFA) for grant projects, and the selection of 42 participants from more than 100 applicants for the 2021 Partners in Policymaking program. There were no stipends awarded during the quarter due to COVID-19.
  3.  
  4. Stalvey provided updates on TCDD staff to report the selection of Lauren Gerken and Sabrina Gonzalez as Public Policy Analysts as well as the selection of Shelby Vaughn as a Regional Coordinator at Texas A&M AgriLife Extension. She also noted that TCDD will be contracting with Frank Woods on a part-time, temporary basis to assist with the set-up of the new accounting system. Communications Director Joshua Ryf announced his resignation from TCDD effective September 11, 2020.
  1. Audit Committee Report
    Vice-Chair Crim reported on the Audit Committee review of internal audit activities that took place during FY 2020. He introduced Dan Graves of Weaver & Tidwell, LLC who presented details of those activities. Graves reported on FY 2020 activities which focused on Program Development, Compliance and Compliance Reporting. He noted that this audit received an overall rating of “strong” with two moderate findings and three low findings and that TCDD management has responded to address remediation of these findings. Graves also discussed follow-up audit activities for FY 2019 on Governance and FY 2018 on External Communications and Public Policy. TCDD staff are in the process of implementing remediation efforts for findings related to these audits.
  1. FY 2020 Internal Audit Report
    Graves presented the FY 2020 Annual Internal Audit Report which is due to the State Auditor’s Office by November 1, 2020.
  2.  
  3. MOTION: To approve the FY 2020 Annual Internal Audit Report.
  4. MADE BY: Andrew Crim for the Audit Committee (Motions from Committee do not need a second.)
  5. The motion passed unanimously.
  1. FY 2021 Internal Audit Plan
  2. Graves next recommended the FY 2021 Internal Audit Plan to serve in a consulting role for internal controls in grants management and administration. This would include an evaluation of processes, procedures, and recommendations to increase compliance. Additionally, recommendations will enhance future use of systems and process management.
  3.  
  4. MOTION: To approve the FY 2021 Internal Audit Plan to provide evaluation and recommendations on process improvement for ongoing grants management compliance.
    MADE BY: Andrew Crim for the Audit Committee
    The motion passed unanimously.
  1. TCDD FY 2021 Operating Expense Budget
  2. Operations Director Martha Cantu presented the proposed Operating Expense budget for FY 2021 in the amount of $2,426,755. She explained the variances from FY 2020 for an overall decrease of $149,002.
  3.  
  4. MOTION: To approve the FY 2021 Internal Audit Plan to provide evaluation and recommendations on process improvement for ongoing grants management compliance.
    MADE BY: Andrew Crim for the Audit Committee
    The motion passed unanimously.
  1. FY 2021 Memorandum of Understanding with Texas Education Agency
  2. Executive Director Stalvey reviewed minor changes to the FY 2021 Memorandum of Understanding with Texas Education Agency.
  3.  
  4. MOTION: To approve the FY 2021 Memorandum of Understanding with Texas Education Agency.
  5. MADE BY: Andrew Crim for the Executive Committee
  6. The motion passed unanimously.
  1. Quarterly Progress of State Plan Projects
    Executive Director Stalvey reviewed the Quarterly State Plan Update highlighting the efforts made by grantees to respond to COVID-19. Many projects have shifted to online trainings and activities. TCDD Grants Management staff continue to engage with grantees to find solutions and provide support where possible.
  1. Future Project Funding Priorities
    Project Development Committee Chair Gladys Cortez reported that the Project Development Committee did not have any recommended changes to the Future Project Funding Priorities list. Public Policy Committee Chair Lora Taylor shared the Committee’s discussion on the Journalism Fellows project which has not found a suitable applicant after two RFA postings. The Public Policy Committee reached consensus in the value of this project and staff and Council members should discuss ways to implement the project or find suitable applicants.
  2.  
  3. MOTION: To add the Journalism Fellows project in the last position on the Future Project Funding Priorities list.
  4. MADE BY: Lora Taylor
  5. SECOND: Randell Resneder
  6. The motion passed unanimously.
  1. Presentation: Lauren Rangel, DD Policy Fellow at Easterseals Central Texas
  2. Lauren Rangel provided an overview of her recently completed her TCDD Policy Fellowship at Easterseals Central Texas. She discussed activities she engaged in during the fellowship such as research, advocacy training, and external communications. Her activities focused on developmental screening, early childhood interventions, childcare services, autism services, and special education. The final months included a focus on responses to COVID-19.
  3.  
  4. Public Policy Director Scott Daigle introduced new TCDD Policy Fellows Laura Marquez at Paso del Norte Children’s Development Center and Joey Gidseg at Texas Parent to Parent.
  1. Communications and Marketing Activities
    Communications Coordinator Mary Rochford provided an update on activities within the past quarter. She reviewed social media statistics, discussed the campaign to collect COVID-19 stories, and reported on a presentation given by Communications Coordinator Evan Marczynski to the NACDD Policy Committee. She also discussed marketing activities related to the Community Conversations input sessions, Partners in Policymaking, and the 30th anniversary of the Americans with Disabilities Act.
  1. Executive Committee Report
  2. Vice-Chair Crim reported on new grant awards for two Sexual Assault Response and Prevention projects and one Leadership Development and Advocacy Training by a Local Self-Advocacy Organization. He also reported on continuation grant funding for 10 current projects and that two projects did not receive continuation funding.
  3.  
  4. Grants Management Director Rosalin Willis discussed the Independent Audit Status Report noting that there was one desk review completed during the quarter and no concerns were noted. She next reviewed the Risk Assessment Report including some revisions to the format of the report and to note that two new projects were added but that Opportunities, Inc. will be removed as funding for the My Day, My Way project was declined. Willis also reviewed a new report that highlights project that began and ended during the previous quarter as well projects that are in the final year of funding. This report also includes projects that have requested a budget extension due to COVID-19.
  5.  
  6. Operations Director Cantu reviewed the FY 2020 TCDD Administrative and Expense budget as well as the Summary of Funds for FY 2018 – FY 2020.
  7. Council Membership Coordinator Koren Vogel reported on Conflict of Interest disclosure reports for staff and Council members and asked members to submit updates.
  1. Project Development Committee Report
    Project Development Committee Chair Cortez reported on Committee discussion related to state plan development as well as the process for developing projects.
  1. Public Policy Committee Report
    Public Policy Committee Chair Lora Taylor reported on Committee discussion of Public Policy Priorities for the 2021 Texas Legislature. She noted that workgroups to draft the priorities as well as discuss revisions to the TCDD Position Statements will take place prior to the fall Council and Committee meetings.
  1. Future Agenda Items
    Council members can provide additional suggestions for future agenda items in writing to Chair Durheim or TCDD staff.
  1. Announcements and Updates
    Agency updates were provided by Mary Faithfull, Disability Rights Texas; Justin Porter, Texas Education Agency; Dana Williamson, Texas Health and Human Services Commission – Title XIX Medicaid; Meagan Orsag, Texas A&M Center on Disability and Development; Audrey Young, Department of State Health Services; and Jennifer Hines, Texas Workforce Commission.
  2.  
  3. Council members discussed dates of future meetings of October 27-30, 2020, February 10-12, 2021, May 5-7, 2021, and August 4-6, 2021.

Adjourn

Chair Durheim adjourned the meeting at 12:23 PM.