Minutes — November 2019 Executive Committee Meeting

2019 Council and Committee Meetings

Attendance

  • Committee Members Present
  • Mary Durheim, Council Chair
  • Kimberly Blackmon
  • Gladys Cortez
  • Andrew Crim
  • Lora Taylor
  • Council Members Absent

  • Paul Cardarella
  • Randell Resender
  • Robert Schier III
  • Eric Shahid
  • Guests Present

  • Erin Hall
  • Kami Shahid
  • Staff Present

  • Beth Stalvey, Executive Director
  • Martha Cantu
  • Scott Daigle
  • Danny Fikac
  • Joshua Ryf
  • Koren Vogel
  •  

Call to Order

The Executive Committee of the Texas Council for Developmental Disabilities convened on Wednesday, November 6, 2019, in the Longhorn Room at the DoubleTree Suites by Hilton – Austin, 303 West 15th Street, Austin, TX 78701. Council Chair Mary Durheim called the meeting to order at 3:01 PM. A quorum was present.

  1. Introductions
    Committee members, staff and guests were introduced.

  2. Public Comments
    No public comments were offered.

  3. Consideration of Minutes
    The minutes were reviewed, and no additions or corrections were noted.

    MOTION: To approve the minutes of the August 7, 2019, Executive Committee meeting as presented.
    MADE BY: Andrew Crim
    SECOND: Lora Taylor
    The motion passed unanimously. (November 2019 Meeting Materials, Tab 1)

  4. TCDD Quarterly Financial Report
    Operations Director Martha Cantu reviewed the FY 2019 TCDD Administrative and Expense budget as well as the Summary of Funds for FY 2018 – FY 2021 and discussed the projected balances for FY 2018 and FY 2019. She noted that the pie chart illustrating funds spent and to be spent has been updated to include both fiscal years. The Committee reviewed the status of current grantees and the stipends which have been funded for the fiscal year.

  5. New Grant Awards
    Chair Durheim read a statement regarding Conflict of Interest prior to the consideration of funding for grant projects, reminding members, staff, and guests to excuse themselves from the conversation if a conflict of interest exists.

    New grant funding was first considered for Meaningful Day Mini-Grants. Systems Change Specialist Danny Fikac reminded members that the Council approved funding of up to $15,000 for one year for up to 10 organizations. The Council will accept applications on a quarterly basis until 10 organizations have been funded. He noted that 31 applications were received and reviewed by staff. Based on the intent of the project, 17 of those were forwarded for additional review to Texas Workforce Commission representative Jennifer Hines. Seven applications that were deemed to meet the intent of the project were presented to the Executive Committee for consideration. The Committee discussed applications from:
    • Arc of the Capital Area
    • Best Buddies
    • Community Healthcore
    • Junction Five-O-Five
    • Reach Unlimited
    • Arc of Wichita County
    • Volunteers of America Texas
  • MOTION:To approve up to $15,000 to the Arc of Capital Area for a one-year Meaningful Day Mini-Grant project.  
  • MADE BY: Lora Taylor
  • SECOND: Gladys Cortez
  • The motion passed unanimously.

  • MOTION: To approve up to $15,000 to the Best Buddies for a one-year Meaningful Day Mini-Grant project.  
  • MADE BY: Andrew Crim
  • SECOND: Lora Taylor
  • The motion passed unanimously.

  • MOTION: To approve up to $15,000 to the Community Healthcore for a one-year Meaningful Day Mini-Grant project.  
  • MADE BY: Andrew Crim
  • SECOND: Lora Taylor
  • The motion passed unanimously.

  • MOTION: To approve up to $15,000 to Reach Unlimited for a one-year Meaningful Day Mini-Grant project.  
  • MADE BY: Lora Taylor
  • SECOND: Gladys Cortez
  • The motion passed unanimously.

  • MOTION: To approve up to $13,788 to the Arc of Wichita County for a one-year Meaningful Day Mini-Grant project.  
  • MADE BY: Lora Taylor
  • SECOND: Gladys Cortez
  • The motion passed unanimously.

  • MOTION: To approve up to $15,000 to Volunteers of America -Texas for a one-year Meaningful Day Mini-Grant project.  
  • MADE BY: Lora Taylor
  • SECOND: Andrew Crim
  • The motion passed unanimously.

  • No action was taken on the application from Junction Five-O-Five.

  • Public Policy Director Scott Daigle next presented applications for TCDD Policy Fellows. He noted that the project was posted so that applications can also be considered at the February 2020 meeting. The Council approved funding of up to $77,500 per year for up to two years, per project, for up to 10 projects. Two applications were received and reviewed by a peer review panel. The review panel was unanimous in its decision that the application from Altruistic did not meet the intent of the project. The Committee discussed the application from Texas Parent to Parent.
  •  
  • MOTION: To approve up to $77,500 per year, for up to two years to Texas Parent to Parent for a TCDD Policy Fellows project.  
  • MADE BY: Andrew Crim
  • SECOND: Lora Taylor
  • The motion passed unanimously.

  • Communications Director Joshua Ryf presented an application for an Outreach and Development project from Downs in Motion.
  • MOTION: To approve up to $10,000 to Downs in Motion for a one-year Outreach and Development project.
  • MADE BY: Andrew Crim
  • SECOND: Lora Taylor
  • The motion passed without opposition. Mary Durheim and Lora Taylor abstained from voting.
  1. Peer Review Panel Members
    Communications Director Ryf reported that TCDD conducted a campaign to advertise for individuals interested in being approved for the pool of peer review panel members and this resulted in a larger than typical number of applicants. Staff have also proposed subject matter experts to be included on the peer review list.

    MOTION: To approve 23 individuals to the pool of peer review panel members.
    MADE BY: Lora Taylor
    SECOND: Gladys Cortez
    The motion passed without opposition. Andrew Crim abstained from voting.

  2. Grants Activities Reports
    The Committee received reports that an onsite review was completed for Imagine Art and that no audits were reported during the quarter. Continuation funding will be considered for eight projects at the February 2020 meeting.

    The Committee discussed the Risk Assessment Report and it was noted that the five projects which began during the quarter were added and the four projects that completed during the project were removed.

    The motion passed unanimously.

  3. Chair’s Report
    Chair Durheim reviewed expected absences for Hunter Adkins and John Thomas. Durheim reported that Toby Summers completed his orientation and that all new members are now eligible to vote. Committee assignments for new members will be made before the February meeting.

  4. Executive Director’s Report
    Executive Director Stalvey reviewed stipend awards that were approved during the past quarter to the following applicants:
    • IDD Council of Tarrant County: Speakers Stipend for up to $868 for the Making Connections Central Tarrant Disability Resources for All Ages on October 19, 2019, in Fort Worth.
    • Green Oaks Education & Support, Inc.: Speakers Stipend for up to $4,500 for the Improving Health & Wellness for Individuals with Intellectual and Developmental Disabilities on November 16, 2019 – April 18, 2020, in Arlington.
    • NAMI Texas: Events Stipend for up to $6,060 for the Road to Resilience: NAMI Texas Annual Conference on November 8-9, 2019, in Houston.
    • Coalition of Texans with Disabilities: Speakers Stipend for up to $6,816 for the 16th Film Festival & Short Film Competition on October 19-20, 2019, in Austin.
    • The Arc of Greater Houston: Events Stipend for up to $5,000 for the 4th Annual Positive Futures Conference on October 11-12, 2019, in Houston.
    • En Voz Alta: Translation Stipend for up to $2,550 for the 5th Bi-National Symposium – Children with Hearing Loss and Comorbidities on October 25, 2019, in El Paso.
    • En Voz Alta: Speakers Stipend for up to $5,716 for the 5th Bi-National Symposium – Children with Hearing Loss and Comorbidities on October 25, 2019, in El Paso.
    • Center on Disability and Development: Speakers Stipend for up to $4,025 for the Texas & SW Gathering on November 6-8, 2019, in San Antonio.
    • Arc of Greater Beaumont: Speakers Stipend for up to $3,073 for The Road Ahead Conference on April 10, 2020, in Beaumont.
    • Family to Family: Events Stipend for up to $6,000 for the 15th Annual Conference and Resource Fair on January 25, 2020, in Houston
    • Jewish Family Services: Speakers Stipend for up to $7,500 for 2020 ReelAbilities Film & Arts Festival UpAbilities on February 11, 2020, in Houston.
  1. Stalvey discussed updates to TCDD staff to note that Grants Management Director Cynthia Ellison retired on September 30, 2019. Interviews for this position are in progress.
  2.  
  3. Stalvey also noted the selection of five Regional Community Outreach Coordinators in conjunction with Texas A&M AgriLife Extension:
    • Morgan Bradley in College Station
    • Rosa Guel in Weslaco
    • Skyler Mueller in Amarillo
    • Anthony Ross in Corpus Christi
    • Richard Williams in Dallas
  1. Conflict of Interest Disclosure
    Committee members reviewed updated conflict of interest disclosure information for Council members and staff. No concerns were noted.

  2. Other Updates
    The next scheduled Executive Committee meeting is February 5, 2020.Chair Durheim adjourned the Executive Committee at 5:30 PM.

Adjourn

Chair Durheim adjourned the Executive Committee at 5:30 PM.