Minutes — May 2019 Executive Committee Meeting

2019 Council and Committee Meetings

Attendance

Committee Members Present

  • Mary Durheim, Council Chair
  • Kimberly Blackmon
  • Gladys Cortez
  • Andrew Crim
  • Lora Taylor

Guests Present

  • Craig Davis

Staff Present

  • Beth Stalvey, Executive Director
  • Martha Cantu
  • Joanna Cordry
  • Scott Daigle
  • Cynthia Ellison
  • Danny Fikac
  • Richard Rendon
  • Joshua Ryf
  • Koren Vogel

Call to Order

The Executive Committee of the Texas Council for Developmental Disabilities convened on Wednesday, May 1, 2019, in the Yucca/San Pedro Room at the Embassy Suites Austin Central, 5901 North IH-35, Austin, TX 78723. Council Chair Mary Durheim called the meeting to order at 2:01 PM. A quorum was present.

  1. Introductions
    Committee members, staff and guests were introduced.
  1. Public Comments
    No public comments were offered.
  1. Consideration of Minutes
    The minutes were reviewed, and no additions or corrections were noted.
  2.  
  3. MOTION: To approve the minutes of the February 6, 2019, Executive Committee meeting as presented.
    MADE BY: Gladys Cortez
    SECOND: Lora Taylor
    The motion passed unanimously.
  1. TCDD Quarterly Financial Report
    Operations Director Martha Cantu reviewed the FY 2019 TCDD Administrative and Expense budget as well as the Summary of Funds for FY 2017 — FY 2020 and discussed the projected balances for FY 2018 and FY 2019. The Committee reviewed the status of current grantees and the stipends which have been funded for the fiscal year. Committee members did not express concerns with the agency financial reports.
  1. New Grant Awards
    Chair Durheim read a statement regarding Conflict of Interest prior to the consideration of funding for grant projects, reminding members, staff and guests to excuse themselves from the conversation if a conflict exists.
  2.  
  3. The Committee first considered one application received for a Media Fellows project but determined the application was outside the scope of the proposed project.
  4.  
  5. MOTION: To not approve the application from VSA Texas for a Media Fellows project.
    MADE BY: Gladys Cortez
    SECOND: Lora Taylor
  6.  
  7. The motion passed unanimously. Staff were directed to bring the Request for Proposals back to the Council to consider whether revisions are needed or if a different marketing strategy is needed to obtain appropriate applications.
  8.  
  9. The Committee discussed applications received for Sexual Health Education projects from Any Baby Can, Michelle Garcia, and Texas Tech University. It was noted that four additional applications were also received but these applications were not recommended by the peer review panel for further evaluation and consideration.
  10.  
  11. MOTION: To approve funding of up to $100,000 per year, for up to three years, to Texas Tech University for a Sexual Health Education project.
  12. MADE BY: Andrew Crim
  13. SECOND: Kimberly Blackmon
  14. The motion passed unanimously.
  15.  
  16. The Committee discussed applications received for Advanced Leadership Training for Professionals from West Central Texas Regional Foundation, Texas Tech University, and The Arc of Texas. Funding was previously approved by the Council for one project, but the Committee found two projects that would approach training in different ways and thought both would be beneficial.
  17.  
  18. MOTION: To not approve the application from West Central Texas Regional Foundation for an Advanced Leadership Training for Professionals project.
  19. MADE BY: Andrew Crim
  20. SECOND: Lora Taylor
  21. The motion passed unanimously.
  22.  
  23. MOTION: To approve funding of up to $150,000 per year, for up to five years, to The Arc of Texas for an Advanced Leadership Training for Professionals project.
    MADE BY:
    Andrew Crim
    SECOND: Gladys Cortez
    The motion passed unanimously.
  24.  
  25. MOTION: To approve funding of up to $150,000 per year, for up to five years, to Texas Tech University for an Advanced Leadership Training for Professionals project, contingent on Council approval of funding for a second project.
    MADE BY: Gladys Cortez
    SECOND: Lora Taylor
    The motion passed unanimously.
  • The Committee discussed applications received for New Initiatives projects from the following organizations:
    •  
    • The Arc of the Capital Area
    • The Arc of San Antonio
    • Creative Action
    • Down Syndrome Association of Houston
    • Hill Country MHDD
    • Literacy United
    • Texas Parent to Parent
    • Santa Maria Hostel
    • Texas A&M Program on Disability Research and Community-Based Care
    • Texas Tech University
    • University of Texas – Steve Hicks School of Social Work
  •  
  • It was noted that applications were also received from 16 other organizations, but these applications were not recommended by the peer review panel for further evaluation and consideration.
  •  
  • The Committee selected five projects for which they wished to award funding but acknowledged the Council would need to approve additional funding for two additional projects as funding for only three was previously approved.
  • MOTION: To approve New Initiative funding of up to $100,000 per year, for up to four years, to Texas Parent to Parent for the Parent to Parent Transition project.
  • MADE BY: Andrew Crim
  • SECOND: Gladys Cortez
  • The motion passed unanimously.
  •  
  • MOTION: To approve New Initiative funding of up to $100,000 per year, for up to four years, to Santa Maria Hostel for the Recovery Supportive Integration of I/DD Informed Interventions for Treatment project.
    MADE BY: Andrew Crim
    SECOND: Lora Taylor
    The motion passed unanimously.
  •  
  • MOTION: To approve New Initiative funding of up to $73,381 per year, for up to four years, to Hill Country MHDD for the People Empowering People project.
    MADE BY: Kimberly Blackmon
    SECOND: Gladys Cortez
    The motion passed unanimously.
  •  
  • MOTION: To approve New Initiative funding of up to $99,290 per year, for up to four years, to Literacy United for the Reading for All project, contingent on Council approval of additional funding.
    MADE BY: Lora Taylor
    SECOND: Andrew Crim
    The motion passed unanimously.
  •  
  • MOTION: To approve New Initiative funding of up to $35,790 per year, for up to four years, to Creative Action for the Social Creativity project, contingent on Council approval of additional funding.
    MADE BY: Lora Taylor
    SECOND: Andrew Crim
    The motion passed unanimously.
  •  
  • The Council discussed an Outreach and Development project application from Dominique Cares and agreed it met the intent of this funding.
  •  
  • MOTION: To approve funding of up to $9,650 for up to one year, to Dominique Cares for an Outreach and Development project.
    MADE BY: Lora Taylor
    SECOND: Gladys Cortez
    The motion passed unanimously.
  1. Continuation Grant Awards
  2. Continuation grant funding was considered for six projects. Committee members did not find concerns with any of the current projects.
  3.  
  4. MOTION: To approve up to $66,344 in continuation grant funding to Family to Family for the second and final year of a TCDD Policy Fellow project.
  5. MADE BY: Gladys Cortez
  6. SECOND: Andrew Crim
  7. The motion passed unanimously.
  8.  
  9. MOTION: To approve up to $125,000 in continuation grant funding to Texas State Independent Living Council (SILC) for the fourth year of a five-year Accessible Transportation Summits project.
  10. MADE BY: Andrew Crim
  11. SECOND: Gladys Cortez
  12. The motion passed unanimously.
  13.  
  14. MOTION: To approve up to $125,000 in continuation grant funding to Texas SILC for the second year of a five-year Peer Support Specialists for Individuals Living in Institutions project.
  15. MADE BY: Lora Taylor
  16. SECOND: Andrew Crim
  17. The motion passed unanimously.
  18.  
  19. MOTION: To approve up to $85,000 in continuation grant funding to Texas SILC for the second year of a five-year Leadership and Advocacy Skills Training in Rural Areas project.
  20. MADE BY: Gladys Cortez
  21. SECOND: Kimberly Blackmon
  22. The motion passed unanimously.
  23.  
  24. MOTION: To approve up to $66,825 in continuation grant funding to Easter Seals of Central Texas for the second and final year of a TCDD Policy Fellow project.
  25. MADE BY: Lora Taylor
  26. SECOND: Andrew Crim
  27. The motion passed unanimously.
  28.  
  29. MOTION: To approve up to $125,000 in continuation grant funding to Educational Programs Inspiring Communities for the third year of a five-year Youth Leadership Development project.
  30. MADE BY: Lora Taylor
  31. SECOND: Gladys Cortez
  32. The motion passed unanimously.
  1. Grants Activities Reports
    The Committee received an update on funding that was previously awarded to Texas Tech University for a Health and Wellness project. TCDD received guidance from the Information and Technical Assistance Center for Councils on Developmental Disabilities that the proposed activities in this project are not allowable with federal funds.
  2.  
  3. MOTION: To withdraw funding previously awarded to Texas Tech University based on unallowable activities.
  4. MADE BY: Andrew Crim
  5. SECOND: Lora Taylor
  6. The motion passed unanimously.
  7.  
  8. The Committee reviewed the Independent Audit Status Report and the Risk Assessment Report for TCDD projects and had no concerns.
  9.  
  10. The Committee received reports on grant projects to note that five projects began during the previous quarter, the previously awarded project on Aging and Caregivers to Border Health failed to meet the negotiation criteria and will not be implemented, and the TCDD Policy Fellows project at The Arc of Texas has ended early because the fellow found other employment.
  1. Chair’s Report
  2. Chair Durheim reviewed expected absences for the Council and Committee meetings which include Kris Clark, Mateo Delgado, Dana Perry, Brandon Pharris, and Rick Tisch. Andrew Crim will attend Wednesday and Thursday’s meetings but is unable to attend on Friday.
  3.  
  4. Dee Budgewater has been designated as the representatives from the Health and Human Services Commission (HHSC) Medicaid program. Budgewater and Holly Riley (HHSC Older Americans Act representative) recently completed Council orientation and are able to vote.
  1. Executive Director’s Report
    Executive Director Beth Stalvey reviewed stipend awards that were approved during the past quarter to the following applicants:
    • Harris County Department of Education: Speakers Stipend for up to $7,500 for the Autism Summit on April 9-10, 2019, in Houston.
    • Texas Parent to Parent: Events Stipend for up to $7,500 for 15th Annual Texas Parent to Parent Conference on June 21-22, 2019, in San Antonio.
    • Texas Parent to Parent: Speakers Stipend for up to $5,700 for 15th Annual Texas Parent to Parent Conference on June 21-22, 2019, in San Antonio.
  2.  
  3. Stalvey discussed updates to TCDD staff including the selection of Richard Rendon as Grants Coordinator and the upcoming retirement of Joanna Cordry. Plans for future staffing include two Communications Coordinators and a Leadership and Advocacy Training Specialist.
  1. Conflict of Interest Disclosure
    Committee members reviewed updated conflict of interest disclosure information for Council members and staff. No concerns were noted.
  1. Other Updates
    The next scheduled Executive Committee meeting is August 7, 2019.

Adjourn

Chair Durheim adjourned the Executive Committee at 6:59 PM.