Minutes — February 2019 Executive Committee Meeting

2019 Council and Committee Meetings

Attendance

Council Members Present

  • Mary Durheim, Council Chair
  • Kimberly Blackmon
  • Gladys Cortez
  • Lora Taylor
  • John Thomas

Council Members Present

  • Andrew Crim
  •  

Guests Present

  • Stephanie Martinez
  •  
  • Staff Present
  • Beth Stalvey, Executive Director
  • Martha Cantu
  • Joanna Cordry
  • Scott Daigle
  • Cynthia Ellison
  • Robert Garcia
  • Sylvia Medina
  • Joshua Ryf
  • Koren Vogel

Call to Order

The Executive Committee of the Texas Council for Developmental Disabilities convened on Wednesday, February 6, 2019, in the Yucca/San Pedro Room at the Embassy Suites Austin Central, 5901 North IH-35, Austin, TX 78723. Council Chair Mary Durheim called the meeting to order at 3:02 PM.

  1. Introductions
    Council members, staff and guests were introduced.
  1. Public Comments
    No public comments were offered.
  1. Consideration of Minutes
    The minutes were reviewed and no additions or corrections were noted.
  2.  
  3. MOTION: To approve the minutes of the November 6, 2018, Executive Committee meeting as presented.
  4. MADE BY: Lora Taylor
  5. SECOND: John Thomas
  6. The motion passed unanimously.
  1. TCDD Quarterly Financial Report
    Operations Director Martha Cantu reviewed the FY 2019 TCDD Administrative and Expense budget noting that this is the first quarter report for this fiscal year and that 23.6% of the allocated budget has been spent. She also reviewed the Summary of Funds for FY 2017 – FY 2020 and discussed the projected balances for FY 2018 and FY 2019. The Committee reviewed the status of current grantees and the stipends which have been funded for the fiscal year. Committee members did not express concerns with the agency financial reports.
  1. Continuation Grant Awards
    Chair Durheim read a statement regarding Conflict of Interest prior to the consideration of continuation funding for current grant projects, reminding members, staff and guests to excuse themselves from the conversation if a conflict exists.
  2.  
  3. Grants Management Specialist Sylvia Medina presented the executive summary for continuation grant funding for Imagine Art. The purpose of this Developing Peer Support Specialists for Systems Change project is to develop and pilot a peer supports training program for individuals who live independently with the use of Home and Community Based Services (HCBS) so that individuals understand their options and can lead their own person-centered planning process. Objectives include the training of 20 individuals with developmental disabilities (DD) as Peer Support Specialists so that they are equipped to help other individuals with DD create person-centered plans and the training of 20 additional individuals with or without disabilities to become Life Coaches who will assist their Peer Support Specialists as they complete the multi-year Leadership Development Course.
  4.  
  5. MOTION: To approve up to $125,000 in continuation grant funding to Imagine Art for the second year of a four-year Developing Peer Supports for Systems Change project.
  6. MADE BY: Kimberly Blackmon
  7. SECOND: Lora Taylor
  8. The motion passed unanimously.
  9.  
  10. Grants Management Specialist Robert Garcia next presented the executive summary for continuation grant funding for Project Amistad. During the first year of this Peer Support Specialists for Individuals Living in Institutions project, a training curriculum has been created which includes a weekly training program for mentors and nine peer support specialists have been trained.
  11.  
  12. MOTION: To approve up to $125,000 in continuation grant funding to Project Amistad for the second year of a five-year Peer Support Specialists for Individuals Living in Institutions project.
  13. MADE BY: John Thomas
  14. SECOND: Lora Taylor
  15. The motion passed unanimously.
  16.  
  17. Garcia next presented the executive summary for continuation grant funding for Texas Advocates. During the first year of this Peer Support Specialists for Individuals Living in Institutions project, the grantee has developed a Peer Support Operational Manual along with an on-boarding training for incoming specialists. A workshop was also conducted at the San Antonio State Supported Living Center with 26 people in attendance.
  18.  
  19. MOTION: To approve up to $124,271 in continuation grant funding to Texas Advocates for the second year of a five-year Peer Support Specialists for Individuals Living in Institutions project.
  20. MADE BY: Gladys Cortez
  21. SECOND: Lora Taylor
  22. The motion passed unanimously.
  23.  
  24. Garcia then presented the executive summary for continuation grant funding for West Central Texas Regional Foundation for the second year of a five-year Leadership and Advocacy Skills Training in Rural Areas project. During the first year of the project, interviews have been conducted to determine the needs of the program and partnerships with collaborating organizations have been formed. Evaluations of curriculum are also ongoing.
  25.  
  26. MOTION: To approve up to $84,988 in continuation grant funding to West Central Texas Regional Foundation for the second year of a five-year Leadership and Advocacy Skills Training in Rural Areas project.
  27. MADE BY: Lora Taylor
  28. SECOND: Kimberly Blackmon
  29. The motion passed unanimously. Committee members expressed a wish for the grantee to do outreach to the Spanish-speaking community and consider partnering with the Education Service Centers in the area.
  1. Grants Activities Reports
    Grants Management Director Ellison reported that no new projects were started during the quarter, no onsite monitoring visits were conducted during the quarter and that no audits were completed this quarter. Staff continue to work on negotiations for the start of projects approved during the November 2018 meeting. They are also looking at project budgets and spending patterns to prepare for the 24-month expenditure time frame beginning with the FY 2020 funds.
  1. Independent Review Panel Members
    Systems Change Specialist Fikac presented one application to serve as an independent review panel member. Members discussed the stated qualifications of this individual.
  2.  
  3. MOTION: To add the applicant to the list of potential review panel members.
  4. MADE BY: Gladys Cortez
  5. SECOND: John Thomas
  6. The motion passed unanimously.
  1. Chair’s Report
    Chair Durheim reviewed expected absences for the Council and Committee meetings which include Hunter Adkins, Mateo Delgado, Ruth Mason, Dana Perry, and Brandon Pharris. Kris Clark will attend Thursday’s meetings but is unable to attend on Friday. Durheim also announced the resignation of Stephen Gersuk from the Council.
  2.  
  3. Representatives from the Health and Human Services Commission Older Americans Act program have been designated by the HHSC commissioner. Holly Riley will serve as the representative and Wesley Yeager will serve as the alternate. It was noted that Yeager has completed orientation and will attend this meeting. Durheim also noted that Katlyn Le left her position with the Department of State Health Services. Audrey Young is serving as the interim director of the Children with Special Healthcare Needs Program and will attend this meeting with alternate representative Ivy Goldstein.
  4.  
  5. Lora Taylor provided updates on the visits she made to 11 legislative offices that morning. She provided information to staff at those offices on issues related to the TCDD Public Policy Priorities.
  1. Executive Director’s Report
    Executive Director Stalvey reviewed stipend awards that were approved during the past quarter to the following applicants:
    • Jewish Family Services: Speakers Stipend for up to $7,500 for the 2019 Reel Abilities Film and Arts Festival on February 12, 2019, in Houston.
    • The Arc of Texas: Speakers Stipend for up to $7,495 for 2019 Inclusion Works! Conference on February 10-12, 2019, in Denton.
    • Children’s Disabilities Information Coalition: Events Stipend for up to $6,675 for the 30th Annual Children’s Disabilities Symposium on March 9, 2019, in El Paso.
    • Attention Deficit Disorders Association – Southern Region (ADDA-SR): Events Stipend for up to $6,971 for 31st Annual ADDA-SR Conference on February 9, 2019, in Houston.
    • Paso del Norte Children’s Development Center: Speakers Stipend for up to $7,500 for the Attention Deficit/Hyperactivity Disorder Conference on May 3-4, 2019, in El Paso.
    • Autism Society of El Paso, Texas: Events Stipend for up to $3,750 for the 20th Annual Autism Conference for Parents on February 22, 2019, in El Paso.
    • Austin Travis County Integral Care: Events Stipend for up to $6,440 for the Central Texas African American Family Support Conference on February 26-27, 2019, in Austin.
    • Austin Travis County Integral Care: Speakers Stipend for up to $7,500 for the Central Texas African American Family Support Conference on February 26-27, 2019, in Austin.
    • Texas Tech University – Burkhart Center: Speaker Stipend for up to $7,500 for Higher Education Think Tank on April 2-3, 2019, in Lubbock.
    • University of North Texas Kristin Farmer Autism Center: Events Stipend for up to $7,500 for the 11th Annual Adventures in Autism Intervention & Research Conference on July 20, 2019, in Denton.
    • Coalition of Texans with Disabilities: Events Stipend for up to $3,738 for the 37th Annual Convention on March 25 – June 25, 2019 in Austin.
  2.  
  3. Stalvey discussed strategies within the TCDD staff structure to improve processes and align activities within three divisions: Public Policy and Research, Communications and Reporting, and Fiscal/Grants Monitoring and Operations. She explained that Joanna Cordry’s new title is Evaluations & Reporting Manager and that Danny Fikac’s new title is Systems Change Specialist. Fikac’s duties will fall under Public Policy and Research and Cordry’s will fall under Communications and Reporting.
  4.  
  5. Stalvey discussed activities within Texas Education Agency as TCDD’s designated state agency (DSA). She also further discussed the 24-month federal reporting period and the increased monitoring of projects attached to federal funds.
  1. Conflict of Interest Disclosure
    Committee members reviewed updated conflict of interest disclosure information for Council members and staff. No concerns were noted.

Adjourn

Chair Durheim adjourned the Executive Committee at 5:28 PM.