Minutes — August 2019 Executive Committee Meeting

2019 Council and Committee Meetings

Attendance

  • Committee Members Present
  • Mary Durheim, Council Chair
  • Kimberly Blackmon
  • Gladys Cortez
  • Andrew Crim
  • Lora Taylor
  • Council Members Absent

  • Randell Resender
  • Guests Present

  • Ali Gentry
  • Staff Present

  • Beth Stalvey, Executive Director
  • Martha Cantu
  • Scott Daigle
  • Cynthia Ellison
  • Joshua Ryf
  • Koren Vogel

 

Call to Order

The Executive Committee of the Texas Council for Developmental Disabilities convened on Wednesday, August 7, 2019, in the Yucca/San Pedro Room at the Embassy Suites Austin Central, 5901 North IH-35, Austin, TX 78723. Council Chair Mary Durheim called the meeting to order at 10:14 AM. A quorum was present.

  1. Introductions
    Committee members, staff and guests were introduced.

  2. Public Comments
    No public comments were offered.

  3. Consideration of Minutes
    The minutes were reviewed, and no additions or corrections were noted.

    MOTION: To approve the minutes of the May 1, 2019, Executive Committee meeting as presented.
    MADE BY: Andrew Crim
    SECOND: Gladys Cortez
    The motion passed unanimously.

  4. TCDD Quarterly Financial Report
    Operations Director Martha Cantu reviewed the FY 2019 TCDD Administrative and Expense budget as well as the Summary of Funds for FY 2017 – FY 2020 and discussed the projected balances for FY 2018 and FY 2019. The Committee reviewed the status of current grantees and the stipends which have been funded for the fiscal year.

  5. TCDD FY 2020 Operating Expense Budget
    Cantu reviewed the proposed budget for the FY 2020 Operating Expenses and discussed variances from FY 2019. Committee members sought clarification related to employee benefits and directed staff to present information during Friday’s meeting with a written explanation of the variances in all categories. It was also noted that the requested amount includes a $300,000 increase in funding for the Partners in Policymaking program which will be implemented by TCDD staff instead of through a contract.

    MOTION: To recommend Council approval of the FY 2020 budget in the amount of $2,575,757.
    MADE BY: Lora Taylor
    SECOND: Andrew Crim
    The motion passed unanimously.

  6. Continuation Grant Awards
    Chair Durheim read a statement regarding Conflict of Interest prior to the consideration of funding for grant projects, reminding members, staff and guests to excuse themselves from the conversation if a conflict of interest exists.

    Continuation grant funding was considered for six projects. Committee members did not find concerns with the first five projects that were considered.

    MOTION: To approve up to $118,889 in continuation grant funding to Mounting Horizons, Inc for the third of a five-year of a Youth Leadership Development project.
    MADE BY: Gladys Cortez
    SECOND: Kimberly Blackmon
    The motion passed unanimously.

    MOTION: To approve up to $125,000 in continuation grant funding to the SAFE Alliance for the third year of a five-year Youth Leadership Development project.
    MADE BY: Andrew Crim
    SECOND: Lora Taylor
    The motion passed unanimously.

    MOTION: To approve up to $75,000 in continuation grant funding to Easter Seals Central Texas for the fourth year of a five-year Leadership Development and Advocacy Training project.
    MADE BY: Gladys Cortez
    SECOND: Lora Taylor
    The motion passed unanimously.

    MOTION: To approve up to $74,997 in continuation grant funding to Family to Family Network for the fourth year of a five-year Leadership Development and Advocacy Training project.
    MADE BY: Andrew Crim
    SECOND: Lora Taylor
    The motion passed unanimously.

    MOTION: To approve up to $75,000 in continuation grant funding to Paso del Norte Children’s Development Center for the fourth year of a five-year Leadership Development and Advocacy project.
    MADE BY: Lora Taylor
    SECOND: Gladys Cortez
    The motion passed unanimously.

    Committee members had a significant discussion about the progress of the Texas Sibling Network project and expressed concerns about the low numbers of siblings who are engaged with this project as well as the lack of spending of the current budget. It was noted that additional project staff have recently been hired and improvements are expected. Members directed staff to enhance monitoring efforts of this project and require a Project Advisory Committee.

    MOTION: To approve up to $84,983 in continuation grant funding to University of Texas at Austin for the third year of a five-year Texas Sibling Network project.
    MADE BY: Andrew Crim
    SECOND: Lora Taylor
    The motion passed unanimously.

  7. Outreach and Development New Grant Awards
    Committee members discussed applications from two organizations for outreach and development projects and determined that neither met the intent of the request for proposals.

    MOTION: To not award funding to M-II-M Betterways Day Habilitation application for outreach and development project.
    MADE BY: Andrew Crim
    SECOND: Gladys Cortez
    The motion passed unanimously.

    MOTION: To not award funding to Central Counties Services application for outreach and development project.
    MADE BY: Andrew Crim
    SECOND: Lora Taylor
    The motion passed unanimously.

  8. Increase of Funding to Approved Projects
    Executive Director Beth Stalvey discussed the Partners in Policymaking program which is moving into the fourth year of previously approved funding and will now be administered by TCDD staff instead of a contracted outside entity. The program was previously approved for funding amounts that decreased with each year of the project and these amounts no longer reflect actual project costs. In order to continue the program, estimated costs remain at $300,000 per year.

    MOTION: To recommend Council approval of funding the Partners in Policymaking program at $300,000 per year for up to five years.
    MADE BY: Lora Taylor
    SECOND: Gladys Cortez
    The motion passed unanimously.

    Stalvey next discussed the Regional Community Outreach Coordinators program which was previously approved for up to five coordinators at $100,000 each, for up to five years. One coordinator position has already been implemented in the Lower Rio Grande Valley area. TCDD has an opportunity to implement the remaining positions through an interagency contract with the Texas A&M AgriLife Extension Centers. Locations for the remaining positions have been identified in Amarillo, Dallas, Corpus Christi, and College Station but opportunities for expansion have been identified in rural areas of east and west Texas. There is also the potential for additional specific projects such as disaster assistance or support for aging populations in certain areas. This would require increased funding for additional years of the project.

    MOTION:
    To recommend Council approval of increased funding to the Regional Community Outreach Coordinators program for up to seven coordinators at $100,000 each for year two of the program, and for up to nine coordinators at $100,000 each for years three and four of the program.
    MADE BY: Andrew Crim
    SECOND: Gladys Cortez
    The motion passed unanimously.

  9. Peer Review Panel Members
    Communications Director Joshua Ryf presented information on one individual who submitted an application to be included in the pool of peer review panel members. Committee members discussed the information from this individual as well as the need to increase the number of individuals in this pool. They directed staff to conduct another campaign to solicit members.

    MOTION: To approve one additional individual to the pool of peer review panel members.
    MADE BY: Gladys Cortez
    SECOND: Lora Taylor
    The motion passed unanimously.  

  10. Grants Activities Reports
    The Committee received reports on grant projects to note that six projects that were approved at the previous meeting are in negotiations or have started. New Initiative projects awarded to Creative Action and Santa Maria Hostel will not be implemented and were withdrawn by the applicants due to lack of staffing and request for activities that aren’t allowable per federal regulations.

    The Committee discussed the Risk Assessment Report and it was noted that staff are evaluating whether to raise the risk level for the Peer Support Specialists project with Imagine Art following on-site monitoring review.

  11. FY 2020 Memorandum of Understanding with Texas Education Agency
    The Committee discussed the Memorandum of Understanding (MOU) with Texas Education Agency (TEA) which delineates the roles and responsibilities of the designated state agency. It was noted that revisions address TEA’s role in obtaining the appropriate state plan assurances and identify that legal services for TCDD are not provided by TEA’s Office of Legal Services but by an outside entity.

    MOTION: To recommend Council approval of FY 2020 Memorandum of Understanding with Texas Education Agency.
    MADE BY: Andrew Crim
    SECOND: Lora Taylor
    The motion passed unanimously.

  12. Chair’s Report
    Chair Durheim reviewed expected absences for Texas Workforce Commission representatives at Friday’s meeting. She also noted that Jeff Miller will be attending from Disability Rights Texas as a non-voting member.

    Durheim discussed orientation activities for new members which will have participation from Executive Committee members as well as planned activities during the Committee of the Whole to promote positive member interaction. 

  13. Executive Director’s Report
    Executive Director Stalvey reviewed stipend awards that were approved during the past quarter to the following applicants:

    • Texas Advocates: Events Stipend for up to $7,500 for the 2019 Texas Advocates Annual Convention on August 2-4, 2019, in San Antonio.
    • American Association on Intellectual and Developmental Disabilities – Texas Chapter (AAIDD-TX): Events Stipend for up to $7,432 for the 44th Annual AAIDD-TX Convention on July 23-26, 2019, in Corpus Christi.
    • AAIDD-TX: Speakers Stipend for up to $6,715 for the 44th Annual AAIDD-TX Convention on July 23-26, 2019, in Corpus Christi.
    • Texas Tribune: Events Stipend for up to $6,900 for the Texas Tribune Festival on September 26-28, 2019, in Austin.
    • Sistema Infantil TeleonUSA: Speakers Stipend for up to $5,000 for the Go Baby Go convention on September 14, 2019, in San Antonio.
    • Arc Greater Mid Cities: Speakers Stipend for up to $2,460 for Person-Centered Thinking conference on September 16-17, 2019, in Dallas.

    Stalvey discussed updates to TCDD staff including the selection of Mary Rochford and Evan Marczynski as Communications Coordinators and Genessee Klemm as the Leadership Training Coordinator.

  14. Conflict of Interest Disclosure
    Committee members reviewed updated conflict of interest disclosure information for Council members and staff. No concerns were noted.

  15. Other Updates
    The next scheduled Executive Committee meeting is November 6, 2019.

  16. Executive Session: Annual Review of Executive Director
    Chair Durheim announced: The Executive Committee of the Texas Council for Developmental Disabilities will meet in closed session pursuant to Section 551.074 of Government Code related to Personnel Matters. A quorum of the Committee is present. The time is now 12:47 PM on August 7, 2019.

    Only Executive Committee members remained in the room for this discussion and staff were called back to the room at 1:00 PM.

    She then reported: The time is now 1:01 PM on August 7, 2019. The Executive Committee did not take any action during its closed meeting discussion on personnel matters.

Adjourn

Chair Durheim adjourned the Executive Committee at 1:02 PM.