Minutes — August 2019 Council Meeting Minutes

Attendance

  • Council Members Present
  • Mary Durheim, Council Chair
  • Hunter Adkins
  • Kimberly Blackmon
  • Ronnie Browning
  • Paul Cardarella
  • Gladys Cortez
  • Kristen Cox
  • Maverick Crawford
  • Andrew Crim
  • Scott McAvoy
  • Jeff Miller, DRTX
  • Meagan Orsag, A&M-CDD
  • Michael Peace
  • Justin Porter, TEA
  • Randell Resneder
  • Holly Riley, HHSC/Older Americans Act
  • Robert Schier
  • Eric Shahid
  • Molly Spratt
  • Lora Taylor
  • John Thomas
  • Kim Torres
  • Dana Williamson, HHSC/Medicaid
  • Audrey Young, DSHS/Maternal Child Health
  • Council Members Absent

  • Jennifer Hines, TWC
  • Amy Sharp, TCDS
  • Toby Summers
  • Guests Present

  • Ricardo Atkinson
  • Floyd Browning
  • Ali Gentry
  • Dan Graves
  • Erica Haller-Stevenson
  • Jean Langendorf
  • Linda Litzinger
  • Teel Montague
  • Diane Northcutt
  • Brittney Richmond
  • Jay Smith
  • Filip Vracar
  • Christa Walikonis
  • Kathy Williams
  • Tiffany Williams
  • Staff Present

  • Beth Stalvey, Executive Director
  • Martha Cantu
  • Scott Daigle
  • Cynthia Ellison
  • Danny Fikac
  • Ashley Ford
  • Robert Garcia
  • Genessee Klemm
  • Linda Logan
  • Evan Marczynski
  • Sylvia Medina
  • Richard Rendon
  • Mary Rochford
  • Joshua Ryf
  • Koren Vogel

 

Call to Order

The Texas Council for Developmental Disabilities convened on Friday, August 9, 2019, in the Ballroom A-C of the Embassy Suites Austin Central, 5901 North IH-35, Austin, TX 78723. Council Chair Mary Durheim called the meeting to order at 9:05 AM. A quorum was present. Jeff Miller was present as the representative from Disability Rights Texas and counts toward quorum but is not a voting member.

  1. Introductions
    Council members, staff and guests were introduced.

  2. Public Comments
    No public comments were offered.

  3. Consent Items
    Chair Durheim reviewed consent items including the minutes from the May 3, 2019, Council meeting and May 2, 2019, Committee of the Whole meeting. She also reviewed the excused absences of Toby Summers and representatives from the Texas Center for Disability Studies and the Texas Workforce Commission.

    MOTION: To approve the minutes of the May 3, 2019, Council meeting and May 2, 2019, Committee of the Whole meeting, as well as the excused absences as noted.
    MADE BY: Kristen Cox
    SECOND: Randell Resneder
    The motion passed unanimously. 

  4. Audit Committee Report
    Audit Committee Chair Andrew Crim introduced Dan Graves, Senior Manager from Weaver & Tidwell LLP, and reported on the Audit Committee discussion of FY 2019 internal audit activities. Graves briefly explained the purpose of internal audit functions to be in compliance with external standards as well as internal standards and processes. He reviewed the FY 2019 activities which focused on Governance processes and noted that this audit received an overall rating of “strong” with only one moderate finding regarding staff development plans. TCDD management have drafted a response for this finding.

    Graves next discussed follow-up audit activities on findings from the 2018 audit activities which covered External Communications, Advocacy, and Public Policy. Fieldwork was performed from May 14, 2019 to July 2, 2019 with the final report issued on July 3, 2019. Of the four findings from the initial report, two have been fully remediated, one has been partially remediated, and one remains open.

  5. FY 2019 Internal Audit Report
    Graves presented the FY 2019 Annual Internal Audit Report which is due to the State Auditor’s Office by November 1, 2019.

    MOTION: To approve the FY 2019 Annual Internal Audit Report including the FY 2020 Audit Plan activities of Program Development and Compliance and Compliance Reporting.
    MADE BY: Andrew Crim for the Audit Committee
    The motion passed unanimously.

  6. Chair and Executive Director’s Report
    Chair Durheim reported on her attendance at the LRP National Institute on Legal Issues of Educating Individuals with Disabilities. She also discussed the National Association of Councils on Developmental Disabilities (NACDD) Conference iTACC Technical Assistance Institute which was attended by several members of the Executive Committee and TCDD staff. Those who attended learned a great deal about federal reporting measures and will be sharing that information with Council members.

    Executive Director Beth Stalvey provided updates on TCDD staff to report the selection of Mary Rochford and Evan Marczynski as Communications Coordinators and Genessee Klemm as the Leadership Training Coordinator.

  7. TCDD FY 2020 Operating Expense Budget
    Operations Director Martha Cantu reviewed the proposed budget for the FY 2020 Operating Expenses and discussed variances from FY 2019.

    MOTION: To approve the FY 2020 Operating Expense Budget in the amount of $2,575,757.
    MADE BY: Mary Durheim for the Executive Committee
    The motion passed unanimously.

  8. FY 2020 Memorandum of Understanding with Texas Education Agency
    Executive Director Stalvey explained the Memorandum of Understanding (MOU) with Texas Education Agency (TEA) which delineates the roles and responsibilities of the designated state agency. It was noted that revisions address TEA’s role in obtaining the appropriate state plan assurances and identify that legal services for TCDD are not provided by TEA’s Office of Legal Services but by an outside entity.

    MOTION: To approve the FY 2020 Memorandum of Understanding with Texas Education Agency.
    MADE BY: Mary Durheim for the Executive Committee
    The motion passed unanimously.

  9. Quarterly Progress of State Plan Projects
    Stalvey reviewed the document provided for members that explains the progress of TCDD state plan activities. The document shows the status of activities as they relate to state plan goals and objectives and provides a discussion guide for members to direct future activities. No concerns were noted by members.

  10. Increase of Funding to Approved Projects
    Stalvey discussed the implementation of the Texas Partners in Policymaking program and that previously approved funding no longer reflect actual project costs.

    MOTION: To provide funding for the Texas Partners in Policymaking program at $300,000 per year for up to five years.
    MADE BY: Mary Durheim for the Executive Committee
    The motion passed unanimously.

    Stalvey next discussed the Regional Community Outreach Coordinators program which was previously approved for up to five coordinators at $100,000 each, for up to five years. One coordinator position has already been implemented in the Lower Rio Grande Valley area. TCDD has an opportunity to implement the remaining positions through an interagency contract with the Texas A&M AgriLife Extension Centers. Locations for the remaining positions have been identified in Amarillo, Dallas, Corpus Christi, and College Station and opportunities for further expansion have been identified in rural areas of east and west Texas. There is also the potential for additional specific projects such as disaster assistance or support for aging populations in certain areas. This would require increased funding for additional years of the project.

    MOTION: To provide funding to the Regional Community Outreach Coordinators program for up to seven coordinators at $100,000 each for year two of the program, and for up to nine coordinators at $100,000 each for years three and four of the program.
    MADE BY: Mary Durheim for the Executive Committee
    The motion passed unanimously.

  11. Future Activities for State Plan Implementation
    Project Development Committee Chair Gladys Cortez reported on Committee discussion of the proposed Addressing Complex Mental Health Needs executive summary. The Committee modified the executive summary to include an option focused on educating pre-service and in-service teachers, leaving the funding amount undefined, requirements to address one or more of the seven options of the project, duration of the project for up to five years, and requirement of a project advisory committee.

    MOTION: To approve funding for one or more projects that address complex mental health needs for people with IDD. Projects will be up to five years and will address one or more of the options on the list. The funding amount will be undefined, and the number of projects funded will be determined by the amount of funds available.
    MADE BY: Gladys Cortez for the Project Development Committee
    The motion passed unanimously.

    Cortez reported on the Committee discussion of the proposed Leadership and Advocacy Training by Local Self-Advocacy Groups executive summary. Discussion centered on the possible reasons for not receiving appropriate applications under a previous posting and it was determined that local self-advocacy groups may not able to execute a project of this scope. The Committee modified the executive summary to leave the funding amount undefined and to lessen the required number of individuals trained.

    MOTION: To approve funding for a Leadership and Advocacy Training by Local Self-Advocacy Groups modified as presented to require a minimum of 20 people be trained, leaving the funding undefined.
    MADE BY: Gladys Cortez for the Project Development Committee
    The motion passed unanimously.

    Public Policy Committee Chair Lora Taylor reported on the Committee discussion of funding two projects with a policy focus.

    MOTION: To approve funding for up to ten TCDD Policy Fellows projects at up to $77,500 each, per year, for up to two years.
    MADE BY: Lora Taylor for the Public Policy Committee
    The motion passed unanimously.

    MOTION: To approve funding for up to six Developmental Disabilities Journalism Fellows projects at up to $75,000 each for one year.
    MADE BY: Lora Taylor for the Public Policy Committee
    The motion passed unanimously.

    Cortez presented the Project Development Committee recommendations for Future Funding Priorities.

    MOTION: To approve the Future Funding Priorities as follows:
    1. Response to and Prevention of Sexual Offenses – Gap Analysis for Medical and Therapeutic Professionals
    2. Response to and Prevention of Sexual Offenses – Support for People with I/DD, their Families, Friends, and Allies
    3. Response to and Prevention of Sexual Offenses – Improving the Criminal Justice Response to Sexual Offense Cases Involving People with I/DD
    4. Addressing Complex Mental Health Needs
    5. Research for Substance use Disorder in People with Intellectual and Developmental Disabilities (I/DD)
    6. Higher Education
    7. Disability Advocacy Conference
    8. Engagement for Millennials
    9. First Responder Training
    10. Local Self-Advocacy Groups Leadership and Advocacy Training
    11. Disability-Related Participatory Research
    MADE BY: Gladys Cortez for the Project Development Committee
    AMENDMENT: To place TCDD Policy Fellows as the number one priority.
    MADE BY: Kristen Cox
    SECOND: Andrew Crim
    The motion passed unanimously. By consensus the DD Journalism Fellows project was placed as the number 13 priority.

  12. Lawmaker Recognition
    Public Policy Committee Chair Taylor reported on Committee discussion of TCDD recognition of lawmakers who were instrumental on measures that would positively impact the DD community.

    MOTION: To recognize Representative Victoria Neave, Representative John Raney, Senator Lois Kolkhorst, and Senator Judith Zaffirini for their efforts on behalf of the disability community during the 86th Texas Legislature.
    MADE BY: Lora Taylor for the Public Policy Committee
    The motion passed unanimously.

  13. Presentation: IDD Strategic Plan
    Erica Haller-Stevenson, Office of Mental Health Coordination at the Health and Human Services Commission (HHSC) provided information on activities in the development of the State IDD Strategic Plan. These activities include a public online survey, regional listening sessions with stakeholders, and establishment of a planning workgroup. Council members offered to collaborate on these efforts where possible.

  14. Presentation: DD Policy Fellow
    Christa Walikonis, TCDD Policy Fellow at Disability Rights Texas, gave a presentation on barriers to affordable, accessible, and integrated housing. She discussed the Housing Choice Voucher Program and the hurdles to this program, noting that 62% of voucher holders in Austin are people with disabilities.

  15. Communications and Marketing Activities Report
    Communications Director Joshua Ryf discussed the Texas Tribune Festival and the opportunity for Council members to attend.

  16. Executive Committee Report
    Chair Durheim reported that continuation grant funding was awarded this quarter to Mounting Horizons and SAFE Alliance for Youth Leadership Development projects; to Easter Seals Central Texas, Family to Family Network, and Paso del Norte Children’s Development Center for Leadership Development and Advocacy Training projects; and to the University of Texas for the Texas Sibling Network project.

  17. Project Development Committee Report
    Project Development Committee Chair Cortez reported that the Committee plans to have in-depth discussions on financial literacy, higher education, home and community-based services, and school safety at the next meeting.

  18. Public Policy Committee Report
    Public Policy Committee Chair Taylor reported on Committee discussion surrounding a summary of legislative activities and potential input for interim charge recommendations.

  19. State Agency Representatives Quarterly Activities Update
    The Council received updates from Jeff Miller of Disability Rights Texas, Meagan Orsag of Texas A&M CDD, Dana Williamson of HHSC/Medicaid, Holly Riley of HHSC/Older Americans Act, Justin Porter of Texas Education Agency, and Audrey Young of DSHS/Maternal Child Health.

  20. Announcements and Updates
    Council members discussed dates and locations of future meetings of November 6-8, 2019, February 5-7, 2020, May 6-8, 2020, and August 5-7, 2020.

Adjourn

Chair Durheim adjourned the meeting at 12:59 PM.